We have added even more new functionality to the My Account section!
You can still search your listed bookings for any term you can see on this page, eg.

Searching Dates:

  • Search more naturally eg: Sep or September or 09 will all match September (nb. 09 may also match 9th or 9am)
  • Search by day names, eg. Mon or Monday, tue or tuesday.
  • Search ranges eg. 1/Jan/26 – 13/Jan/26 or Jan-Feb or Mon-Wed or Sun-Tue etc.

 

Searching Room Names:

  • To find bookings by location use Main Hall or Dance Studio or Room A etc. 

 

General Searches:

  • You can search for single terms, including those above (or anything you can see on the list of bookings)
  • You can do more complex searches using AND, OR, NOT, brackets ( ) and commas ,
    • AND: eg. mon AND tue, or wednesday AND approved, or 2026 AND 2h (for 2 hours)
    • NOT: eg. mon NOT tue, or wed NOT cancelled, or 2026 NOT 3h 30m
    • OR: eg. mon OR tue, or 10:00 OR 14:30
    • Commas: eg. mon, tue, thu (a handy short version of OR, would be the same as mon OR tue OR thu)
    • Brackets: these let you group things together eg. 2026 AND (mon OR tue) or 2026 NOT (fri OR 3h 30m)

 

Column Searches:

  • We have added search/filter boxes at the top of each column. These allow you to search using all of the above functionality, but within individual columns (for example you may wish to enter mon in the DAY column to show only Monday bookings.

 

Colour Choices 🎨:

  • We have added a new feature which allows you to change the background/text colour in individual columns. Using the same sort of searches mentioned above, you can create a set of choices to suit your needs.  For example if you book 2 sessions each week, one in Room A and one in Room B, you could add 2 rules to differentiate them:
    • If room a is found in the ROOM column → change the background to pink
    • If room b is found in the ROOM column → change the background to yellow
  • You can add up to 20 rules per column in the table and they are saved for the next time you log in.
  • Look for the 🎨 symbol next to a column name to explore this feature.
  • You can turn the colours on/off at any time without losing your saved choices.

 

Preset Colour Choices 🎨:

  • In addition to being able to create your own Colour Choices, we have given the ability to choose from ones we think will be useful to our users, or to restore the default colours. We may add new options from time-to-time.
  • Look for the 🎨 button to choose from the options available.

 

General Improvements:

  • We have made the column headers stay at the top of the page, so that when scrolling through your bookings, you can still see which columns are which – previously these scrolled out of view.
  • We have added a tick box to remember your search/column searches so that when you log in the next time, whatever you were searching for previously will be show to you again without having to type it back in again.

 

We will continue to improve the functionality in the My Account section, watch this space for more details soon!

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Help For Booking/Booking Management

First choose the Room that you’d like to reserve, followed by the duration of the booking slot you desire (eg. 1h 30m). The system will then show you a calendar which highlights all of the available dates which can accommodate your chosen duration, along with available slots during each date.

The images above show the booking calendar and time slot calendars you will see whilst booking. Please click the images to enlarge them and show a description of each one and what it means.

First choose the Room that you’d like to reserve as a Recurring Booking, followed by the duration of the booking slot you desire (eg. 1h 30m). The system will then show you options to select which days you would like to book for in a recurring pattern, with options to edit each date.

These images show the Recurring Bookings and Time Slot Calendars you will see whilst booking. Please click the images to enlarge them and show a description of each one and what it means.

This symbol denotes a date/time which clash with an existing booking in our system. this symbol shown next to a date/time in Step 3 (“Recurring Info”) indicates a clash.  If you encounter this, you will need to click the “Edit” button to select an alternative time slot for all dates where this is shown in order to proceed to to the next booking steps.

Our website includes a “My Account” panel which allows you to update your details, including rescheduling and cancelling bookings, including Provisionally Approved bookings.

NB. if you reschedule/cancel an Approved or Provisionally Approved booking, the old time-slot will become available for other users to book immediately – please double check before proceeding!